Easier Conversion Process for Outlook Emails to PDF Format

converting PST files to PDF documents

Summary: If you are on the quest for the finest and most effective solution to convert PST to PDF files, you’ve landed on the right page. In this blog, we’ll explore popular and professional solutions that not only assist in converting PST files to PDFs and introduce an exceptional Outlook PST Converter Tool towards the end of this guide. Let’s delve into the solutions.

Why the Need to Convert PST to PDF Files?

Numerous reasons prompt the conversion of PST files into PDFs, each serving a specific purpose. Here are the key reasons behind converting PST files to PDF documents:

  • Dependency on Outlook: Users cannot often operate on PST files without Outlook.
  • Enhanced Portability of PDF Files: PDF files are highly portable, allowing users to easily carry all data, while PST files lack this capability.
  • Universal Accessibility: PDF files can be accessed on any machine, unlike PST files, making them more attainable.
  • Password Protection: PDF files offer a secure way to protect data with passwords, a feature not readily available in PST files.
  • Unique Saving Options: While other Microsoft Office products offer various saving options for data, Outlook cannot save data in PDF format.

Top 3 Solutions to Convert PST to PDF File Format:

In the first two solutions, we’ll explore manual methods, followed by examining an expert solution. Additionally, we’ll provide insights into which method proves best for users seeking to convert Outlook data files to PDF.

1. Convert a PST file to a PDF with Adobe Acrobat:

  • Open Outlook and select the Adobe PDF option.
  • Move the desired emails to the Adobe PDF option.
  • Opt for “Selected messages” and choose the newly created PDF.
  • Select the saving path and name the folder.
  • Save the file.

2. Convert PST to PDF with Microsoft Print:

  • Open MS Outlook and choose emails in PST format.
  • Navigate to the file option, click print, and choose Microsoft Print to PDF.
  • Hit Print, and specify the saving path and file name.
  • Save the file.
  • Despite the utility of these methods, they come with limitations:

Limitations of the Manual Method:

  • High-risk due to security issues.
  • It is time-consuming to make changes.
  • Expensive and time-consuming.
  • Prone to human errors.
  • Does not support converting multiple files at once.
  • There is a high risk of data loss during conversion.
  • Technical knowledge is mandatory.

3. Convert PST to PDF with the Expert Method with DataVare

Utilize the expert method for bulk conversion without Outlook. This method requires no technical knowledge and ensures swift file conversion. The recommended tool for this method is the DataVare PST to PDF Converter Tool.

Steps to Convert an Outlook Data File to a PDF with an Expert Solution:

  • Get the PST to PDF Converter Tool and install it.
  • Select a single or multiple file option to fit the desired PST file.
  • Click Next.
  • Preview PST files and emails.
  • Click next and select the file format.
  • Evaluate duplicate files and maintain the folder hierarchy.
  • Apply a mail filter and mention a custom folder name.
  • Click Convert to initiate the conversion process.


This comprehensive guide explored multiple ways to convert PST to PDF files, including two manual methods and an expert method using the PST to PDF Converter Tool. Whether you opt for the technical expertise of manual methods or the simplicity of the automated method, the choice is yours. The key is to choose the method that aligns with your preferences for converting Outlook PST files to PDF file formats.