Parties are always fun and they can be even more fun if it’s a costume party. But the logistics of planning an amazing party is different from that of a simple get together. If you want to throw one that is sure to be a hit and will be the talk of the town for years to come, here are some tips you can follow.
Know the size of the party you’re throwing
If you plan to throw a big shindig, you need to start planning quite early, about a few months ahead. The logistics of a big party is not going to come together in an instant. You’ll have to consider the different vendors you’ll need to tap and most, if not all, need a good amount of time to prepare what you need for the party. A small to medium party, on the other hand, will need a few weeks to a month’s worth of preparation. Create your guest list as soon as possible.
Determine your budget
No matter the size of the party, you won’t be able to pull it off without the right budget. Setting a budget is a good way to keep track of all the things that you will need for the party without pasting valuable cash. An important note, though, you have to be realistic about your budget and the only way to do that would be to do research on the real cost of all the things you need. If you are planning a party with your friends, include them in the budgeting process as well.
Pick a theme
This is possibly the most fun part of throwing a costume party. But picking the right theme can be tricky. Being too overly complicated with the theme will mean that people will show up in the wrong costume or even refuse to attend altogether. Picking a simple one might mean an uninspired costume party just like anything that’s been done before. Choose a theme that you can incorporate elements into the decorations and food as well. Common themes include gothic, Mardi gras, Renaissance, Cosplay bestseller, and vampires.
Book the venue and caterer
After picking the theme, you should be scouring the area for possible venues. The venue will depend on the size of the party you plan to throw. For a large party, it’s common to book six months in advance. For smaller events, four to three months is ideal. Provide the caterer the specific details like where the party is going to take place, the number of guests you plan to invite and the theme of the occasion. You can even come up together with the menu that will go together with the theme of the event.
Sending out invitations
Start sending out invitations a couple of months in advance, especially if you’re throwing a costume party so people have enough time to prepare and come up with their costumes. You can either send out printed invitations or do it the digital way and send out e-vites. Include the specific details about the party;if you plan to hold the best costume contest, including the criteria for judging on the invite.
Look for a good local DJ or band
Next would be to choose whether to go with a DJ or live band. DJs generally cost less than a full band and they have more music options for the event. Having a live band, on the other hand, will mean your guests get to experience live performance which is always a lot more fun. Whatever you choose, make sure you give them a list of songs you want to be played during the event. DJs can be notified close to the event but bands need a good amount of time to research and practice songs that they may not be familiar with.
Write a contract
No matter the size of the event, make sure you draw up a contract for all your vendors. This is to ensure that everyone involved in the event knows their responsibilities and what is expected of them. A contract will also make it clear how vendors are going to be paid so there is no ambiguity when it comes to money.
Jamie Mervin is an ardent blogger who loves to write about travel, costume play, fiction and more. She spends her free time enjoying reading, fencing, archery, and cosplay! She is currently working with CosplayHero, world’s leading online Cosplay Shop for costumes, which provide complete one-stop shopping for all Cosplay bestseller costumes for all special events like Halloween, Carnival and more.