This article explores various manual and professional methods for efficiently converting OST files into EML. We cover simple tricks for individual conversions and advanced tools for bulk processing, ensuring a seamless experience regardless of the volume of data.
In the world of emails, you’ll often come across two types of files: OST and EML, especially if you’re using Microsoft Outlook or similar email programs. Think of OST files like a special notebook that Outlook uses to keep all your emails safe and handy on your computer, even when you’re not online.
EML files, on the other hand, are like individual letters or emails that you can open with different email programs.
Why bother converting between these two? Well, it’s all about ensuring you can use your emails where and how you need them. Maybe you need to move an email from Outlook (OST) to another program that prefers EML files, or you want to ensure you can read your emails even if you switch to a different email app.
That’s where converting these files becomes handy. It’s like ensuring you can read your notes or letters no matter where or what email program you’re using. This blog will explore standard methods to convert OST file to EML.
Methods to Convert OST to EML
Below, we have mentioned some of the manual methods to convert OST file to EML:
Method 1: Use Gmail and Thunderbird
1. Setting Up Gmail in Outlook
- Log into your Gmail account and go to the settings.
- Find the ‘Forwarding and POP/IMAP’ tab in the settings and enable IMAP.
- Go to your Google account’s security settings and enable ‘Less secure app access’.
- Launch Outlook, go to ‘File’, and click ‘Add Account’.
- Enter your Gmail details and follow the prompts to add your Gmail account to Outlook.
- Once the validation process is completed, click on Finish.
2. Moving Emails to Gmail
- In Outlook, right-click on your Gmail mailbox and create a new folder.
- Select the emails from your OST file that you want to convert and drag them into the new folder you created in your Gmail account in Outlook.
3. Configuring Gmail in Mozilla Thunderbird
- Launch the Thunderbird application.
- Go to Tools > Account Settings > Account Actions, and select Add Mail Account.
- Enter your Gmail details to add your account to Thunderbird.
- Select IMAP as the account type and click Done.
4. Exporting EML from Thunderbird
- In Thunderbird, navigate to your Gmail account and select the emails you want to export.
- Drag these emails to a folder on your computer. They will be saved in EML format.
Method 2: Exporting Emails from Outlook
- Launch Microsoft Outlook.
- Browse your mailbox and select the emails you want to convert to EML.
- Drag these emails to a folder on your computer. Outlook will save these emails as EML files.
Limitations of Using Manual Methods to Convert OST File to EML
The manual method to convert OST files to EML, such as using Gmail and Thunderbird, has certain limitations that are important to consider:
- It can be quite time-consuming, especially if you’re dealing with large mailboxes containing numerous emails. This method might not be practical for extensive conversion tasks.
- There’s a risk of data loss. The drag-and-drop process may lead to missing some emails or parts of data, which can be critical depending on the content’s importance.
- This process rquires users to have technical knowledge and comfort with using email clients like Outlook and Thunderbird.
Regain OST to PST Converter: A Professional Solution
Regain OST to EML Converter offers several significant advantages. Firstly, it’s a major time-saver, especially when dealing with large volumes of emails. This tool can quickly process bulk conversions, starkly contrasting the time-consuming nature of manual methods.
Its intutitive interface makes it easy for users to access ir regardless of their technical expertise. This is particularly advantageous over manual methods that require a deeper understanding of specific email client configurations.
Moreover, the tool ensures the integrity and security of your data during conversion, minimizing the risks of data loss or alteration often concerned with manual methods. Its versatility is evident in its ability to convert files to various formats, not just EML, providing users with more options to suit their needs.
Another noteworthy feature is its ability to handle corrupted or orphaned OST files, which manual methods lack.
Note: In case you want to convert OST files into PST format then use the Regain OST to PST Converter.
When converting OST files to EML, the choice between manual methods and professional tools like Regain OST to EML Converter hinges on the user’s specific needs. Manual methods are feasible for small-scale conversions and those comfortable with technical procedures involving email clients like Outlook and Thunderbird. However, they can be time-consuming and pose a risk of data loss, especially for large mailboxes.
Professional tools, on the other hand, offer efficiency, ease of use, and reliability, particularly for larger conversion tasks. They maintain data integrity, support a variety of file formats, and can handle complex or corrupted files, making them a more suitable choice for users seeking a straightforward and secure conversion process.