Office 365 is a cloud-based suite and integrated email service used for organizational or personal collaboration and communication. Sometimes it’s necessary to export Office 365 to MBOX to access emails in various other email clients. As we know, Office 365 does not support the MBOX file format directly. But in this post, you will find the simple methods to achieve this migration. Here we’ll use the manual as well as a dedicated Office 365 Backup Tool. Let’s understand the reason first.

Why Should We Export Office 365 Mailbox to MBOX?

Here are some reasonable points to export your file in MBOX.

• Local Backup: Used to provide backup for data and is accessible without the internet.
• Flexible: MBOX file format is widely supported by various email clients.
• Archiving: It can be used for legal reasons and long-term storage.
• Data Management: The large O365 mailboxes are hard to manage, whereas, MBOX file is easy to manage.

Distinct Ways to Export Office 365 to MBOX File

Now, we are going to discuss the manual and the dedicated tool that is used for the transfer O365 mailbox to MBOX. Below, you will get the methods, which are divided into easy and readable steps. Follow every step of the method wisely.

Non-Automated Approach to Export Office 365 Mailbox to MBOX

This approach uses simple tools, without the help of any specialized solution. For each mailbox, you have to repeat the process because we can manually migrate one mailbox at a time.

Note: The following steps are only applicable on Windows. If you are looking for Mac as well, you can go down and check another method to export Office 365 to MBOX. It is preferable and applicable for Mac and Windows.

1. To begin, download and open Thunderbird on PC.
2. Now, navigate to Tools and go to the Account Settings.
3. Here, go for Add Mail Account.
4. Now, enter your O365 login details > Continue.
5. After that, Thunderbird tries automatically to set up your Microsoft 365 account.
6. In the Thunderbird folder list, right-click on your email account name.
7. Afterward, choose New Folder from the appeared menu >> name the folder, and click Create Folder.
8. Now, goto the Office 365 email account folder where your emails are stored.
9. Here, select your emails to export. Also, you can use Ctrl + A if willing to select allemails.
10. Thereafter, drag the selected emails to the Local Folder just created by you.
11. Now, in the Thunderbird folder list, right-click on Local Folder and select Export from the menu.
12. Finally, add the destination on your local computer to save the exported MBOX file >> name the MBOX file, and hit save.

Limitations of Non-Automated Methods

• One mailbox at once: You can migrate a single mailbox at a time.
• Understanding of email clients: Manual methods require technical knowledge.
• Chance of Corruption: There is a high chance of data corruption and emails missing.
• Complex Process: It is a complex process and requires technical knowledge.

Automated Way to Export Office 365 to MBOX for Mac & Windows

This approach is suitable for both operating systems, such as Mac and Windows. This method uses a specialized Macsonik Office 365 Backup Tool. This dedicated tool is used for efficient and effective conversion and bulk processing. It has simple steps and several filters to apply according to user requirements.

Simple & Easy Steps to Export Office 365 Mailbox to MBOX

1. To start the process, download and install the Office 365 Backup Tool.
2. After Installation, launch> Enter the login credentials and log in.
3. Then, select the Backup option > and select Source Mailbox User Id.
4. Press Next, and in the next tab, preview and check the folder to export, and click Next.
5. Now, select migrate as MBOX and apply filters accordingly.
6. After that, choose the destination path and click Next.
7. At last, click on Backup and export emails from Office 365 to MBOX.

Benefits of Automated Approach

• Direct Conversion: It doesn’t need intermediate formats.
• Save Time: Process multiple files at once, which leads to saving time.
• Preserve email structure: It helps to maintain folders, subfolders, and hierarchy.
• Easy-to-Use Interface: There is no need for technical expertise.

Read more: Import Office 365 to PST

Conclusion

To open Office 365 emails in other email clients, we export Office 365 to MBOX. The migration process has two approaches, such as manual and professional. The manual method is not for beginners because it requires tech expertise. But a professional approach is more efficient and exports many files at once. It saves time and provides an effective and efficient migration output.

Frequently Asked Questions.

Q1. Can we directly export emails from Office 365 to MBOX?

Ans – Directly? Yes, through automated tools, you can export O365 files to MBOX. But you can’t do it manually because Office 365 does not support direct conversion.

Q2. Can I export specific emails instead of the whole mailbox?

Ans – Yes, if you are choosing a trusted and reputable Office 365 Backup Tool that provides encryption and no data sharing with any external entities.