SharePoint Online Plan 2 is a business solution by Microsoft that allows for the storage, management, and sharing of data in a fairly safe online environment. As far as document management and collaboration solutions are concerned, the plan ranks pretty high and works on furthering an organization’s productivity, enhancing teamwork, and speeding up a process. You can use it to share data within the company, store documents, and even create websites. All the features are also available at the enterprise level.

SharePoint Online Plan 2 to Scale New Heights

Storage: Upon buying SharePoint Online (Plan 2), you receive limitless storage in OneDrive. You should have five or more people to qualify for this plan. If your organization has fewer users, then each of the users is provided with 1TB of personal cloud storage. It is, however, extendable up to 5TB per person by the administrators. You can even reach out to Microsoft support if you wish to request more space. Besides this, additional usage also comes in the form of up to 25TB OneDrive for Business per user. If more than 25 TB storage is required, then a store is assigned from 25 TB SharePoint team sites per individual user.

Sharing: You can share all your documents safely, either within your organization or outside. Sharing helps you collaborate in real time with other popular Microsoft Office applications. For example, you can track your information besides sharing and managing it with Microsoft Lists. The software encourages sharing and cooperation through your intranet. The individuals in your organization can coordinate and cooperate on information, news, data, and other resources so that all the people working there are aware of the exact details.

Communication: Team sites connect you directly to resources and knowledge in order to keep your organization productive all the time. If perhaps you want to connect and instruct people in your organization, then you could make use of portals and intranets.

Manage: SharePoint Online Plan 2 lets you easily transfer and organize files between SharePoint and OneDrive, find the documents you need, and find the right people. Say goodbye to fending off the syncing of local copies of your files and folders in your PC or Mac for you’ll be able to view and modify them offline with this program! With the OneDrive mobile application for AndroidTM, iOS, and Windows, you’ll be able to search for information across team sites and intranet. You can also take advantage of the SharePoint mobile apps across the same devices. Apart from this, it comes with built-in intelligence which can get you the most relevant answers. It also empowers you to discover local knowledge and sources.

Customization: The new personality of the application lets customize the business search and results towards the resources from Microsoft 365. For instance, you may find electronic materials ready for use in audit or legal purposes. Latest DLP features help you identify, track, and protect your confidential data. Even when being edited or deleted, this protects your data.

A SharePoint Online Plan 2, put simply, cannot be categorized as a data sharing or archiving product, but is rather a completely integrated application that offers more advanced data management, auditing, and compliance capabilities. With those skills and features, businesses can feel confident that their data remains intact, adheres to the regulations, and manages all risks in effective ways. In addition, such features help find and recover needed data easily. SharePoint Online Plan 2 is an integrated management of information sharing for all the types of data in a small or large organization.

How can SharePoint Online be made the best use of?

Optimization enhances productivity, and collaboration is very much important. Here are a few suggestions that will enable you to get maximum usage out of usage:

Proper usage of Search: This is a very powerful feature that helps in detecting people, data and paper with ease.

Organizing documents: Buying SharePoint Online will enable you to create libraries for all your documents. All this is left to the creative usage of this feature to keep your entire file system organized.

Improving Communication: There will be all the communication tools such as ranging to different blogs, wikis, and forums in the software. You will then be able to use those tools of communication to communicate appropriately with your employees from time to time because it is known that communication helps both the company and its team members.

Security Tools: The security tools consist of permissions and auditing. Always use the features to ensure all your data is safe and secure.

Training Options: The software offers online courses and tutorials through which you can get training directly from Microsoft. If you ever need to use the system properly, you can learn with such resources.

Data Loss Protection of your data: SharePoint Online provides built-in backup features. You can recover your data any time. Also, it is pretty true that the extent of data loss in SaaS is quite normal; hence, data loss recovery backup is essential. CloudAlly Backup for SharePoint automatically backs up and restores data.