How to remove duplicate items in Outlook –  A Complete Guide

Outlook duplicate remover tool

Having duplicate items in your Outlook is a common problem most users face. Users should remove duplicate items in Outlook before any disaster happens with their data. In this era of online working, Outlook is the best way to carry forward communication for personal and business work. It has become very easy for users to share their thoughts and work from anywhere and anytime. However, every time users save their data in Outlook, they come across duplicity in their data. 

Outlook duplicate items remove the entire process is a technical task. And when users fail to turn off the duplicate deletion item option, then this situation arises. Later, users struggle with duplicate items and look for a solution to avoid such a situation. This blog will completely focus on the reason for duplicity. The procedure to remove duplicate items in Outlook will suggest the perfect tool. Therefore, this write-up is for you if you want to remove duplicate items from your MS Outlook.

The purpose for having duplicity in Outlook

Outlook is a prominent email client used by people around the world. So far, it has been one of the best working experiences for most users with Microsoft Outlook. Sometimes users encounter duplication of the messages or items in their Outlook. Users need to recognize the reason behind the duplicity, and we are here to share the cause behind it.

  • Incorrect configuration of rules: One of the common reasons for duplicity in the Outlook mailbox is creating incorrect rules in Outlook. It can create huge confusion for users while receiving a message. 
  • Improper mailbox setting: When creating a new user’s account, sometimes an incorrect one needs to be set up. Due to this, users receive the same data many times.
  • Error in account setup: Another reason for causing the duplicity in the Outlook mailbox can be using the same account on a different system. There can be a repetition of the incoming message.
  • Technical issue: Whenever users activate the “Leave a message on server” option, there is a chance of duplicate items in Outlook. 

Disadvantages of Duplicate Items

Most users ask why there is a need to remove duplicate items in Outlook. If you want to access your data and do not want to get confused with multiple files, then you should remove the duplicate items. Users will face many issues if they fail to delete duplicate items, and they are as follows.

  • If there are multiple files in MS Outlook, then the file can be oversized, which affects the performance of Outlook and it can also cause corruption in your file.
  • If users search for a particular item in the search bar, it will take time to search for the item from the list. Therefore, if users delete the duplicate items from Outlook it will be easy for them to look for the desired file.
  • Numerous copies of the file can cause errors in Outlook, or it can also affect the productivity of the mailbox.

Different ways for Outlook duplicate items remove Process

Due to the duplicity in the Outlook mailbox, users need help accessing their data. If users want to avoid such a situation. It is better for them to quickly proceed with removing the duplicate file from Outlook. So if you do not take any action, this may affect the performance of the Outlook. There are five ways to remove duplicates in Outlook. Check it out.

  1. Configure the rules correctly- Users must first check out whether the Outlook rules are correctly configured. If not, then users are asked to configure the rules correctly.
  1. Setting up the inbox update frequency
  • First, open Outlook and tap the send/ Receive option under the taskbar option.
  • Now choose the Send/ Receive tool option, then from the dropdown list, tap on the defile send/ receive group option.
  • Now you have “schedule an automatic send/ receive” every minute, which is between 15 to 30 minutes.
  • After that, tap on the close option.
  1. Inbox clean-up –
  • Open Outlook and tap on any of the mailbox folders.
  • Now tap on the Home icon from the taskbar, choose the clean-up option, and now configure the clean-up option.
  • The clean-up option will remove duplicate items from a particular folder.
  • It will remove and delete the duplicate that is in conversion.
  • The clean-up folder and subfolder will clean up the duplicate folders and subfolders.
  • Now you have to right-click on the deleted items and then tap on the empty folder option, and it will delete the items permanently.
  1. Antivirus application – Users with duplicate items in their mailbox can solve the issue by disabling the antivirus software. The antivirus will display the duplicate items.

The professional way to remove duplicate items in Outlook

As we have discussed the manual method to remove duplicate items, we will discuss the professional method. Now most users search for a professional way to instantly remove duplicate items. To avoid the difficult procedure, users search for the tool to proceed with it. The Shoviv Outlook duplicate remover tool is one of the acknowledged tools. Every user who wants a quick solution for their duplicate can rely on this tool.

  • Visit the official website of Shoviv Software, download the Shoviv Outlook duplicate remover tool, and install it.
  • Now open the tool, tap the Add / Search option, choose the required PST file, and tap next.
  • Now browse for the target location and set the criteria by the check/ uncheck option.
  • After that, select the option under the item filter option and hit the Next button.
  • After the process is complete, the dialogue box will appear to inform the users about the successful completion of the process.
  • By following the process mentioned earlier, users can smoothly remove duplicate items in Outlook.

Why choose Shoviv Outlook duplicate remover tool

Users are going through many tools to get the best way to remove duplicate items from their mailboxes. However, after searching a lot, users still determine which tool is better for the procedure. We have recommended this tool for users and now you can check out the efficiency of the tool. The software has some astonishing features, and due to its user-friendly interface, it makes working easier. Go through the below-cited features of the software.

  • The tool swiftly removes Outlook, contact, calendar, emails, task, journals etc. 
  • It removes duplicate items from various files in Outlook in no time.
  • The software runs with both ANSI and Unicode file types.
  • There is no file limitation, so users can add multiple files to remove duplicate items in Outlook.
  • The tool runs with all versions of MS Outlook and Windows OS.
  • The software can remove the duplicate file from outside or within the Outlook folder.
  • The tool generates a live process log so users can see the duplicate remover process.


We hope the content we have shared above will be helpful for the users. Many users have just begun using Outlook. If you have any queries regarding the same, then this blog is for you. Go through it once and check out the manual and professional way to conduct the process to remove duplicate items in Outlook. We have also referred the third-party tool so that users do not have to browse for the tool to begin with the procedure. To know more about the tool, you can also check out the free demo version available on the official website of Shoviv software.