Step-by-step Instructions: Print & Read the Outlook folder As a PDF Document

outlook folder as pdf document


In this blog, we will guide you through the process of converting an Outlook folder to a PDF with attachments. Additionally, you can convert and export Outlook 2019 emails to PDFs without any data loss. If you’re looking for a quick and efficient way to accomplish this task, read on.

There are occasions when you need to transform an entire Outlook email folder into a single PDF file, complete with attachments. Is this a complex task? Not at all! Learn how to easily convert an Outlook email folder into a PDF document, including attachments. The primary advantage of merging emails with attachments into a PDF document is the convenience of viewing and printing the document. We will explore some effective methods in this article.

As mentioned earlier, there’s no direct solution for converting Outlook email folders to PDFs. Let’s delve into the various possible solutions for exporting multiple Outlook emails to a single PDF format. In this blog, we will cover two methods for converting an Outlook email folder into a single PDF document format.

Why do users convert Outlook folders to PDFs?

Users often find themselves in situations where they need to convert Outlook emails into hyperlinked PDF files. And to achieve this, they seek solutions. There can be several reasons for opting to convert to PDF:

  • PDF files are universally accepted, whether in hard copy or via email.
  • Organizations require this format for official and governmental purposes to display documents.
  • It provides various security measures to prevent unauthorized modifications.
  • PDF is a secure and completely tamper-proof file format that can be viewed, printed, and more.
  • Manual Method to Export Outlook Email Folders to PDF
  • First, open Microsoft Outlook and select the message you want to convert to PDF.
  • Select “Print” from the “File” menu by clicking the “File” tab.
  • Select “Microsoft Print to PDF” from the drop-down menu under “Printer.”
  • Click on the “Print” option.
  • In the “Save Print As” dialog, choose the destination where you want to save the PDF file.
  • Rename the file as needed in the “File Name” field and click “Save.”

Note: These steps apply to MS Outlook 2016 and 2019. Previous versions may follow a different approach.

Read this Blog: Change Email Clients: Thunderbird Emails to Outlook PST

This method is time-consuming. Saving all Outlook email folders in PDF format can be a lengthy process. The main drawback of this manual method is that it doesn’t allow you to select multiple emails at once, making it unsuitable for converting entire Outlook email folders to PDF document format.

Automated Solution to Convert an Outlook Folder to a PDF

The most efficient way to convert Outlook emails to PDF is by using the Softaken PST to PDF Converter Tool. Built with advanced technology, this application can swiftly convert a large number of emails from multiple PST files, including their attachments.

This is the safest and most reliable solution for saving Outlook emails in PDF format. The tool ensures accurate conversion without data loss or alterations. No external applications are needed for converting Outlook emails to PDFs.

Converting Multiple Outlook PST Folders to PDF Documents: Step-by-Step

  • Download and install the software on your Windows PC.
  • Select the option to add the desired file or folder to the software.
  • Choose the file you wish to convert or export, and right-click to open the export option.
  • Select your desired PDF file format to initiate the transfer process.


Instead of using an inefficient manual method, opt for an automated solution that saves you time. The answer to your question, “How to convert an Outlook folder to a PDF document?” is to choose the automated method. In this blog, we’ve discussed two solutions: an automatic method and a manual one. However, the manual solution can become time-consuming as it requires selecting each email individually. That’s why we recommend the automated solution.

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