The data is an important asset for small and large organizations. No one wants to compromise with their important data. Therefore, users search for professional Office 365 email backup software to keep a backup of the Office 365 emails. If you are also searching for the same, this is the perfect page for you. Here, we are going to share the solutions to complete this backup task in a quick manner. Read this article until the end and learn everything about this backup task.
Reasons to keep a backup of Office 365 mailboxes
There are various factors to back up your Office 365 emails into a local drive. Some of them we are sharing below.
- Users can secure all their data from future mishaps such as accidental data loss, virus attacks, etc.
- By taking the backup of the data in PST file format, users can move their data to another system. As we all know, PST file is easily portable.
- The users can also free up some space in the cloud by backing up data in the local storage.
For these reasons, users search for the best Office 365 email backup software to take the backup of important emails. Apart from these, there are more reasons that may insist users to move forward to back up their Office 365 emails.
Methods for taking a backup of Office 365 emails
Users can use two methods to complete this task, the manual method or a professional Office 365 email backup software. The manual method is processed by eDiscovery Export Tool that Microsoft offers to complete this backup task. Now, we are sharing the stepwise procedure of both solutions to back up your Office 365 data into PST format.
Manual procedure to save the Office 365 data into PST
We will use the content search option and eDiscovery Export tool to back up the Office 365 emails. We suggest users follow each step carefully to complete this task in a quick way.
Step 1: Navigate to the Office 365 login page and enter your account details for login.
Step 2: Open Office 365 Admin center page and choose the Security option.
Step 3: Move to the Permissions option and choose the eDiscovery Manager option.
Step 4: Later on, tap the Edit button.
Step 5: Choose the Choose eDiscovery Administrator option and tap the Save button.
Use the Content Search option to create a new search
Now, we will use the content search option to complete this backup task using the manual method. Below we are sharing the stepwise process to make a new content search for backing up Office 365 data.
Step 1: Go to the Search drop-down menu and choose the Content Search option.
Step 2: After that, click on the New search option to do a new content search.
Step 3: Enter your new content search’s name and other details and press the Next button.
Step 4: Select the desired mailbox to backup.
Step 5: Apply conditions per your requirements.
Step 6: Review your search setting and click on the Submit button.
Step 7: Go to the search list, choose your search, and click the Action button.
Step 8: Now, choose the Export result option, set your Output, and then click the Export button.
Step 9: Select your last export under the Export tab and press Download Results.
Step 10: Now, scroll down and copy the export key.
Step11: Open the eDiscovery Export Tool and then paste the copied key there.
Step 12: Press the Browse button and choose the location to save the resultant PST.
Step 13: Click the Start button to begin this backup process.
This is the complete procedure to back up your Office 365 emails into PST file format. Manually, users need to follow multiple and lengthy steps to complete this backup task. Moreover, users can not add multiple mailboxes of Office 365 to process into the PST file format. Technical expertise is also important to complete this backup task using the manual method. Therefore, we suggest users use the professional Office 365 email backup software to complete this task. For this, we suggest users try the Shoviv professional third-party tool to finish this task in a quick manner.
Professional tool to backup Office 365 emails
The manual method may make the whole process a challenging task for users. Also, users need to follow numerous steps to complete the whole process with the manual method. So, we suggest users try the Shoviv Office 365 Backup and Restore Tool to back up MS Office 365 data. This software comes with so many features that make this task easy as a cakewalk for users. It also offers a filter option that users can use to include desired items and remove unwanted ones easily.
This is the best Office 365 email backup software that all users can use without having any difficulty. The folder hierarchy and integrity of emails remain as it is even after backing up the Office 365 mailboxes. Users can complete this backup task by following a few simple steps. It offers various file formats to keep a backup of Office 365 emails, such as PST, HTML, MBOX, MSG, etc. Users also can preview added Office 365 mailbox to ensure adding the right mailbox before initiating this backup task.
This tool allows the addition of various mailboxes of Office 365 without any concern about mailbox size. For users who do not have any experience on how to take backup of Office 365 emails, this Office 365 email backup software will be a better and effortless choice for them. At the end of the process, it generates a report of the whole backup task that users can save for future reference in their system. In the next section, I am sharing the stepwise procedure of this software to complete this task in a quick manner.
Detailed step-by-step procedure to backup Office 365 mailboxes
Below, we have discussed the advanced features of the Shoviv Office 365 Backup and Restore Tool. Now, we will share this tool’s stepwise procedure to keep a backup of Office 365 data.
Step 1: Run the recommended software and tap on Connect Office 365.
Step2: Provide the name and other required details to create a new project.
Step 3: Move to the Backup directory tab. Hit the (+) button to create a new backup directory.
Step 4: Enter the name and location of your new backup directory and press the Ok button.
Step5: Navigate to the Backup Jobs tab and choose the mailbox type (Primary mailbox, Public folder, or Archive mailbox) that you want to back up.
Step 6: Click the (+) button to create a new backup job.
Step 7: Choose the mailbox you want to back up from the mailboxes list.
Step8: Filter items as per your requirements.
Step 9: Use the Scheduler option to back up Office 365 on a regular basis.
Step 10: Then, set the thread counts and use other options as per your need.
Step11: After that, choose the PST file type to process this backup task. Hit the Create Backup Job button.
Step 12: The process will start in the following wizard.
Step 13: Click on the Ok and then the Finish button after completing the process.
Conclusion
This post has introduced two methods to take the backup of your Office 365 emails into PST format. We learned the manual method and a professional Office 365 email backup software to initiate this backup process. Users can also use its free trial version from the official website of Shoviv. Moreover, users also process up to 50 items per folder without paying anything for them.
