Are you thinking to export emails from Zoho Mail account? If your answer is yes, then this article will guide you step by step. Here we will show you the top two ways to export Zoho emails to computer/hard drive so that users can use it as a backup or access it to another email services.
Before we will start the process, let’s know about Zoho in short and its features.
Zoho Mail is a popular email platform that offers a mix of ad-free, clean, minimalist user interface and powerful features geared towards business and professional use. It offers the options to its users to archive and export emails. In the following section, you will the steps of how Zoho export emails.
Manual Steps to Export Emails from Zoho Mail
Zoho provides option to Import/Export emails on the system in a zip file. Follow the below instructions to achieve this:
Step 1. Login to your Zoho Mail Account and click the Settings icon.
Step 2. Select Import/Export Emails option from the list.
Step 3. In the Export section, choose folder to export Zoho emails
Step 4. Next, select the time duration according to month and date range.
Step 5. Select the Export all emails in the folder option to move all emails.
Step 6. Click on the Export button and the process will start immediately.
Step 7. After a minute, you will receive an email in your Zoho account. Open the email and click on the zip file.
Step 8. A new window will open, download the zip file on your system.
You can save the downloaded Zoho emails at your desired path and access your emails in EML file format after extraction. This is overall steps that you need to execute to export emails from Zoho Mail.
Limitations of Manual Method
You cannot export all Zoho email in one time as Zoho only allows to export emails from one folder at a time. In a simple word, you can export Zoho emails from Inbox folder only in one attempt. If you want to move your emails from another folder, then you can repeat the above steps for each folder.
How to Export all Emails from Zoho? – Instant Solution
If you want to export your entire Zoho emails at once, you can use the Zoho backup tool. This is a reliable software that allows you to download Zoho mail in computer/local hard drive. It supports to export emails from Zoho Mail in MBOX, PST, MSG and EML file formats. The software supports freedom to download emails from all folders at once. It has no file size limitations and data loss issues associated with this utility. It works well with MS Windows 10, 8.1, 8, 7, and other earlier versions.
Step by step process to export Zoho emails are as follows;
Step 1. Run the Zoho mail backup tool and enter Zoho account credentials.
Step 2. Select required format: PST, MBOX, MSG and EML.
Step 3. Browse for a location to save the output at desired path.
Step 4. Select required folder and apply filter as per the needs.
Step 5. Click the Start button to export emails from Zoho Mail.
Features of Zoho Mail Backup Tool
The software offers multiple features that are useful for the users to download mail. Some of them are listed below:
- The tool is easy to use and easy to understand even by non-technical or technical users.
- It supports to export all emails from Zoho Mail at the same time without any data loss.
- The software export Zoho emails from inbox, drafts, sent, spam and other folder.
- It has Pause and Resume option that helps users to download Zoho emails as needed.
- Supports to backup Zoho mail along with attachments in a few simple steps.
- Advanced option to delete the downloaded emails from Zoho server to save storage.
- The utility provides Incremental backup option that export only new emails in second time.
- Supports to migrate Zoho mail to Apple Mail, Thunderbird, etc. via MBOX file format.
- Able to perform migration from Zoho to Office 365, Gmail, Yahoo Mail, etc., using PST file.
- Compatible with all latest and earlier versions of Windows Operating System.
Here, we discussed the two methods to export emails from Zoho Mail to computer or hard drive. In this article, we explained the manual steps to export Zoho emails. However, it allows you to export emails from one folder at one time. Therefore, we also recommended the Zoho backup tool that is capable to export all emails from Zoho mail account at once.